› Url: https://travel.uark.edu/carrental/index.php Go Now, Travel Details: The Travel Details page allows you to review this itinerary one last time to ensure its accuracy. The Graduate School does not reimburse the student for travel that was not taken, so th… Trip Total Expense Report Request Anticipated Expenses Destination Information Additional Information (if necessary), Travel Details: Travel Office will also audit them. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 Business Services. Once you print your claim, close the window and scroll down to ‘Submit for Approval’ button. Department of Mathematical Sciences 309 SCEN University of Arkansas Fayetteville, AR 72701. Student Travel Policy Information The Student Travel Policy applies to all undergraduate students, and any graduate student who is not on an assistantship. If a traveler Tcard is involved, this will be documented and can result in the loss If you have issues with the link, please email the Travel Card Administrator at uatravel@uark.edu Traveler TCard Training . If you have questions, please contact the Visits team at visit@uark.edu or 479-575-6240. For University of Arkansas Research & Sponsored Programs RSSP Investigator’s Toolbox University of Arkansas Surplus University of Arkansas Travel Office University of Arkansas Student Tuition & Fees Information Fee Waivers for Employees, Spouses and Dependents. Travel Claim. to comply with and enforce the international travel warning policy. occur they are documented and can result in suspension of the card. Nonresident Aliens (NRAs) at the University of Arkansas cannot be paid until after they meet with Human Resources to complete new employee paperwork. International Travel of Students, Faculty and Staff. Katie Beth Nichols. ; This form must be completed even if you have a Travel Grant from the Graduate School or is someone else is paying your expenses. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu If travel involves airfare, please remember to provide a quote of the flight for just so at the following link: Travel Claims: There are a few things to keep in mind that will help speed the review If the transportation costs are higher with personal time added in, please do not Travel Details: A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. These incorrect purchases are documented and can lead to card suspension. If traveling internationally using federal funds you must comply with the Fly America Act. Your participation in the University of Arkansas Travel Card Program is a convenience that carries responsibilities along with it. The U.S. Passport is a globally accepted travel document, regardless of mode of travel. If you choose to walk your claims to our office Vicky Hartwell, GEAR 213 or email to hartwell@uark.edu or FAX: 479-575-5908. Co-Director of Marketing. › Url: https://travel.uark.edu/tcard/policy.php Go Now. If your computer already has Office installed, you must uninstall it before taking advantage of free downloads through your UARK account. Read this page for more information. Note: Limit one travel grant per student for the period July 1, 2019 – June 30, 2020. › Url: https://travel.uark.edu/travel_process.php Go Now. the Travel Office has received the complete documentation, the receipts are audited, 2 Email Laura Shively, lshively@uark.edu, and schedule a Pre-Travel Meeting. For a claim to move to ‘Paid’ the physical copy. Policies, University of Arkansas Invoice Payment Site, Business Justification for Meals and Entertainment Form, https://www.concursolutions.com/registration/register_form.asp?regcode=UARK1234, one traveler cannot pay for another traveler's expenses, Join the Travel Office Staff on Thursday, October 22, 2020, at 9 a.m. for open office We receive Students in the Walton College of Business may contact the Undergraduate Programs Office at 479-575-4622. they can be date stamped. payment by your internal department approval chain. PLEASE NOTE: You can only clone a trip for another employee IF you are also a travel arranger for the other employee as well. Click on "Applications" at the top of the page. Name * I will be traveling out of the US * Yes, home to Panama. If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867) Click on the airplane to begin searching for airline flights: 4. If the cardholder and the supplier cannot resolve the issue, the cardholder must contact the Travel Office at uatravel@uark.edu with information about the dispute (amount, vendor and reason for dispute). ... ADH, and NCAA guidance and other university travel office policies or state travel regulations. The comparison Contact Toya and let her know what accommodations you are seeking. Tcard. University of Arkansas 321 Administration Building Campus Mail Stop: ADMN 321 Fayetteville, Arkansas 72701; P 479-575-2551; [email protected], › Url: https://travel.uark.edu/faq.php Go Now, › Url: https://travel.uark.edu/travel-advances.php Go Now, Travel Details: The following travel policy, which includes most of the provisions of the State Travel Regulations, are applicable to all members of the University of Arkansas staff, students, and official guests. Travel Details: The travel claim will print on multiple pages depending on the claim. Contacting an Anthony Travel Agent Directly with a 25.00 service fee, or 35.00 service fee if traveling internationally. • Travel by part-time or visiting faculty members is unlikely to be funded. Travel Advances. Travel Details: U of A Travel Office. P 479-575-3001 F 479-575-2775 E-mail: mmadams@uark.edu Business Services. All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. Destination City Return Date. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Any "Approved" is the next stage; after the Travel Claim has been "Approved" by the department, Students can also receive the MMR vaccine at the Allergy, Immunization, and Travel … In addition, the University may not support travel to countries based on information from the CDC regarding outbreaks of infectious disease. No, I am staying in the US. The Office of the Registrar supports academic life at the University of Arkansas, including everything from class registration to graduation and beyond. them until you send the claim to us. Vulnerable Population Guidelines for Return to Work - English Language / L engua Española To request a reasonable accommodation for a disability, including pregnancy-related disabilities, to perform the essential functions of the job, to gain access to the workplace, or to enjoy equal access to benefits and privileges of employment (e.g., trainings, office-sponsored events, travel, etc. To reach a study abroad staff member, you can call 479-575-7582 during normal business hours or email studyabr@uark.edu. ... PAPSS Office 210 Gearhart Hall Fayetteville, AR 72701 Phone: 479.575.7523. Acceptable justification would include no vehicles from any of the three agencies available at the destination. I will immediately return the TCard, and all receipts, to the cardholder. Any time a travel claim includes an expense tied to that accommodation, you must attach must be done. If the purpose If you feel an exception to this policy is needed, you. Mexico Summer Urban Studio Since 1994, the Fay Jones School has provided students with the opportunity for a wide range of cultural and architectural experiences through the … Please always mem085@uark.edu. Complete the following steps to create a Travel Requisitioin for Group Travel: From admin.uark.edu you will then login to webBASIS via the Administrator Login using your ADMIN ID and ADMIN password. 4. If you are human, leave this field blank. Parking Registration. P 479-575-3351 F 479-575-8630 E-mail: math@uark.edu If you are a United States citizen and do not yet have a United States Passport Book or Passport Card, you may now apply for your new passport at the University of Arkansas Passport Services Office. 4. This information will be forwarded to the Travel Administrator who will contact US Bank for action. Although this card is issued in your name, it . Contact the CEA staff at 479-575-3104 or ada@uark.edu if you would like to discuss additional ways in which to provide access to your student. Please feel free to still schedule a virtual visit, or access our virtual experiences page.. All students, faculty, and staff traveling outside of the United States on University of Arkansas related activity will register their travel with the Office of Study Abroad and International Exchange. rather than mailing them, please turn them in at the front desk in ADMN 321 so that To get started, log into Office 365 with your @uark.edu email and password, and then click Install Office. After you return from travel, you must submit the Conference/Workshop Travel Grant Documentation in order to receive your funding. Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu whhadley@uark.edu. If you are not employed by the University, please email wechever@uark.edu. The U.S. Passport is a globally accepted travel document, regardless of mode of travel. The amounts received for meals should not exceed the Travel Office meal guidelines. At this point you can select the Setup Travel Assistants link. If you of the document type you’re asking about), Concur/Anthony Travel questions including password changes or profile creation (, Outstanding  TCard charges questions/concerns, Credit Card ordering/cancelation/suspension, Can raise credit card limits or check on declines. use the Tcard to pay for those costs. Travel Details: traveler, date of purchase, dates of travel, itemized list of costs, and service fee. 8:00 a.m. - 5:00 p.m. All members of the Travel then the claim is processed for payment. Get your roster turned in with your Travel Request, and if things change you have a minimum of 3 days before leaving for your trip that you can edit this document. You also have the option of printing the itinerary or emailing the itinerary. This includes local conferences for which you Travel Details: Date Time Mileage Purpose Odometer From To Description Start Finish Mileage Log Total mileage recorded: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00, › Url: https://travel.uark.edu/_resources/documents/mileagelog.xls Go Now, Travel Details: Means of Travel. want to check on the status of a Travel Claim AFTER you have turned it in, there are Incidentals such as parking, Travel Request. The best way to communicate with the Travel Team so you can receive prompt responses is to email uatravel@uark.edu.All members of the Travel Services team monitor the uatravel@uark.edu email as well as personal emails and respond to phone calls throughout the day. Windows (32-bit Recommended) Mac; Uninstall Previous Versions. Send EMail-O-Matic™ comments, updates, or corrections to … Students can also receive the MMR vaccine at the Allergy, Immunization, and Travel … Administrative or Traveler TCard, › Url: https://travel.uark.edu/travel-agencies.php Go Now, › Url: https://travel.uark.edu/forms.php Go Now, › Url: https://travel.uark.edu/mileage-chart.php Go Now, › Url: https://travel.uark.edu/visiting-us.php Go Now, Travel Details: Travel Services; T Card; The State of Arkansas will be switching from U.S. Bank to Bank of America effective November 2020. Claim before 10 days will typically disrupt our efficiency and ability to process If either card is used incorrectly, you will be invoiced. If the amount of your Travel Claim is less than the amount of the Travel Advance, this amount must be. Our office receives hundreds of claims every day, and we are working as quickly as of paperwork and there is a high chance that receipts can be lost if they are not Travel Details: The employee whose name appears on the Travel Card is authorized and responsible for all charges on the card. ADMN 321 1 University of Arkansas Fayetteville, AR 72701. Travel Details: The Travel Process is a collaboration between the travelers and their respective departments, the Travel Office, and the Treasurer's Office. Travel Claims timely. All international travelers must consider the possibility of travel restrictions, quarantines and other potential travel-related issues. of card privileges. Travel Details: International Travel. A picture is provided of our electronic travel claim process by including snap shots of web pages, portions of pages, and even the 3270 terminal screens used by the Travel Office to pay a claim. The Cardholder must also immediately notify the Travel Office at the first opportunity during normal U of A business hours. › Url: https://travel.uark.edu/federal_funds_for_travel.php Go Now, › Url: https://travel.uark.edu/travelclaimcovid.php Go Now. and returned the Travel Claim to the Travel Office? Workday Help Portal for Business Services, CLICK HERE FOR GENERAL UNIVERSITY RELATED UPDATES ON CORONAVIRUS (COVID-19), How to Setup Direct Deposit for Reimbursements, Master List Of All Major International Airline Coronavirus Change And Cancellation Bumpers College International Programs Office. Review the airline’s refund and cancellation policies before booking. By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). Congratulations! If you do not finalize and ticket this reservation prior to that, Travel Details: ASSISTANTS AND TRAVEL ARRANGERS: This is the area where you can assign those employees who have the ability of booking travel on your behalf. If students/guests were given a per-diem amount of money for food, etc. This is also a great way to book a trip for a companion who may want to accompany you on a business trip, but will pay with a personal credit card. Microsoft 365 is a full suite of productivity and collaboration tools, including Microsoft Office apps like Outlook, Word, Excel, PowerPoint and OneNote. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 Tel: 1-479-575-4401 Fax: 1-479-575-5908 gradinfo@uark.edu Figure 4 is the main menu presented to a University employee via our webBASIS system. Travel Details: Means of Travel. Travel Details: Step Three: Booking Travel for an Employee If you have been setup as a Travel Arranger for a traveler, you will have access to book travel on their behalf, and also to update their profile as necessary. You can look for the status of the DESK it is on for approval. Follow these steps: Log on to InfoReady using your UARK credentials. The new owner should log in at https://accountrequest.uark.edu/ and complete the section at the end, "Change Ownership of an Account." You will be notified through your UARK e-mail account once the process has been completed and your signed I-20 is ready. is a conference, list the name or acronym for the conference. When submitting, remember that only 1 day of travel is allowed on either side of an ; This form must be completed even if you have a Travel Grant from the Graduate School or is someone else is paying your expenses. Travel Details: Traveling Using Federally Funded Grants. Maggie Martin. All requests must be submitted by 5 p.m. Friday, Feb.1, and travel must take place before June 30. Required Forms: Please remember to include the following forms with your travel claims Please, always staple claims, instead of paperclipping. Once you have confirmed all is correct you can continue with your booking. department, institute, center, etc.) By email to immu@uark.edu Records can be obtained from private physician’s office, high school transcripts, or the Arkansas Department of Health immunization database (Arkansas high school students only). That being said, please hold off on emailing us to check hours! University of Arkansas Human Resources works as a team to recruit, develop, and retain highly qualified diverse people by providing innovative solutions and excellent service to our campus and community. A Travel Advance will not be given on airfare or registration as these items should be placed on a TCard or Purchase Order. Business Services. Mexico Summer Urban Studio Since 1994, the Fay Jones School has provided students with the opportunity for a wide range of cultural and architectural experiences through the … The HR Expert will initiate the tax treaty form process; complete the W-4, I-9 and direct deposit forms; and provide pay simulation and an income estimate. Submission: Please make sure you are submitting your claim in BASIS, Claim Status: an ‘Approved’ claim simply means that the claim has been approved for The Travel Office strives to provide the highest level of customer service to the campus community. We encourage the traveler to book refundable airfare and lodging directly with the airline and hotel, with the help of a travel agent, or with Anthony Travel. Mailing Claims: All claims from departments with access to campus mail must be sent (Also, have they been sent in the time frame defined, or has the Travel Office had to continually follow-up? It is the responsibility of every Cardholder to safeguard their card and card number against use by unauthorized individuals within or outside of the University. The Travel office is not part If you include more, you. Has the Traveler read over and verified the amounts and address and signed the travel claim sheet? The online application for Spring Travel Assistance will be available beginning Jan.14. Please be sure to include more detail in your purpose description. Mileage. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 This Provost Office sponsored grant of up to $1,000 is available to tenured and tenure-track faculty who have been invited to make conference presentations. with the Travel Team so you can receive prompt responses. Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu Travel Services. possible to process them! internet, taxis, shuttles and especially meals, are not permitted. Briefly, we've outlined below what the full Travel Process looks like. Please perform one of the following actions: Enter all necessary information and then click the Validate button, or Click the Help link for additional instructions or contact Travel Services at 479/575-5363. paid back will you be able to seek reimbursement, either through Travel or a Personal Travel Office Staff. Although the Travel Office does not require meal receipts, your department may still require them to be submitted to your office. Study Abroad & International Exchange 520 N Storer Ave. Fayetteville, AR 72701 Tel: 1-479-575-7582 Fax: 1-479-575-7402 studyabr@uark.edu of the Claim approval chain. When personal days are included with business travel, the dates that should be considered personal days (days in which travel expenses are not allowed to be claimed) are those in which the traveler is not engaged in a business activity or allowed travel time. All Trainings are held in Administration Building Room 321. More information about this change is forthcoming. Travel advances will be made by ACH (direct deposit), or mailed to the address on the TA if time permits; otherwise, the advance must be picked up by the traveler at the Treasurer’s Office. Destination City Return Date. TRAVEL OFFICE STAFF:The Travel Office staff is available for communication via email, Microsoft Teams, Step Three: Assign Assistant to book on your behalf This is an optional field where you can assign an administrative assistant to book travel on your behalf. The employee in charge of the trip along the department head or other authorized agent must sign the claim. Group Trips may receive up to a 100% advance. all future emails, please send your email to only ONE email address. Please always note the T# on the receipt. Has the Travel Claim along with detailed receipts for TCARD charges and/or credits been sent to Travel? The area of interest here is the My Travel option. Any personal days that fall on a regular workday would be, › International travel accessories for men, © 2020 Travel AZ. 8. Personal vehicle mileage In cases where students or other members of the group drive their personal vehicle to Fayetteville (our campus’ official station) for an event, the mileage allowance must be based upon the distances approved by the Travel Office. provide a copy of the original email you sent through tcdocs. Co-Director of Hospitality. Checking on the status of a Travel within 10 business days of receipt in our office. Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of Equal Opportunity and Compliance. There will also be a notification displayed to let you know when this itinerary MUST be ticketed. A Spend Authorization is required prior to travel, and must be approved by required cost center managers, with the Travel Office being the final, › Url: https://travel.uark.edu/travel-policy.php Go Now, › Url: https://travel.uark.edu/travel-links.php Go Now, Travel Details: Anthony Travel is the University of Arkansas' designated Travel Agency for use in the purchase of airline tickets, and optionally for booking of hotel and car rental if utilizing an Administrative or Traveler TCard. 340 N. Campus Drive Gearhart Hall 213 1 University of Arkansas Fayetteville, AR 72701 1.479.575.4401 Anthony TravelPh: 479-595-0741 or Toll Free: 888-667-2955. Departure Date. To reach a study abroad staff member, you can call 479-575-7582 or use our live chat during normal business hours, or email studyabr@uark… Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 .Reasonable Accommodation Requests with Travel: Please remember that if you or your traveler need special travel accommodations such as preferred seating, higher class tickets or closer parking, you must first seek approval from Toya Williams in the Office of … Office of Admissions 232 Silas Hunt Hall 1 University of Arkansas Fayetteville, AR 72701. Are all receipts on 8 ½ x 11 paper (either taped or copied)? Travel Costs are defined in the U.S Office of Management and Budget’s Uniform Guidance, 2 CFR 200.474(a), as: Expenses for transportation, lodging, subsistence, and related items incurred by employees who are in travel status on official business of the … Travel Details: TRAVEL OFFICE UPDATE December 2018; modified January 2020 . 2. Was the Travel Claim returned to you for questions and have you provided the updates If assistance from Bank of America is required, please, Travel Details: TRAVEL CARDS Cardholders are required to immediately report any lost or stolen Travel Card to US Bank toll-free at 1-800-344 -5696 (24 hours a day, 365 days a year). When Should You Schedule Your Session: Select a date for your Immigration Basics session that is after you have arrived in the USA (otherwise you will not have access to the required I-94 form). for the purchase of your airline tickets and Skype for Business. Travel Authorization (TA) You must have a Travel Authorization in place before you can travel, to ensure that you are covered by University insurance. Reimbursement. Departing City. The online application is now available for Spring Travel Assistance. To book travel on behalf of another employee: 1. Click on this button and the claim will route for electronic approval. Academic Policy 1835.00 - Adhering to the University of Arkansas Overseas Travel Warning Policy.It is the responsibility of staff, faculty and sponsoring unit (e.g. At The meal receipts ARE NOT to be sent to the Travel Office, UNLESS it is a group meal, or a meal which qualifies as a 'business meal' under the Official Function policy of the University. Meals Lodging. You have the option of using the Concur Booking tool with an 8.00 service fee. Phone: 479-575-2551 Fax: 479-575-4158 4help@uark.edu Author: › Url: https://travel.uark.edu/_resources/documents/processing_your_travel_claim_using_webbasis.pptx Go Now. Parking Registration. ; Travel Roster. If your travel card is lost/stolen or you suspect fraud call: U.S. Bank (877-595-6256) AND Elizabeth Miller, Travel Card Administrator (479-575-5867), › Url: https://travel.uark.edu/tcard/index.php Go Now. and payment process for your travel claims. you in the process to gain that approval. Please remember Many times when I have received instruction from cardholder and agree to follow all procedures established for use of the TCard. The Office of Study Abroad & International Exchange is currently open in a hybrid format - staff are working on campus and remotely during the fall semester. • The College may support faculty travel to a professional meeting that does not involve a paper presentation or an office. If you travel internationally you can enter your password information here. Travel Details: travel) 3. TRAVEL OFFICE UPDATE December 2018; modified January 2020 . “In Process” is the first stage, the one creating the claim needs to submit the claim, “Submitted” is the second stage; the department’s target chain needs to approve the Phone: 479-575-5346 FAX: 479-575-7515. Incorrect P/TCard Purchases: These cards have 2 distinct functions. If an assistant’s name was provided at the time of the self-, Travel Details: The Travel Office will be the final approval step before any financial commitment may occur; all documented approval must be attached to a Spend Authorization in Workday prior to travel. Attached TC saved as a single PDF and name TC ######, Attach TRPO as a single PDF and name TRPO #######, Admin TCard or Traveler TCard charge declines or limit raises, Status of Travel Claim/TRPO/TREQ/TA/Approvals (remember to attach a complete copy You have the option of adding additional arrangers, but you, Travel Details: 3. Only once the invoice is Travel Details: The Arkansas Office of State Procurement has a mandatory rental car contract to Enterprise Rental Car, National or Hertz. The compliance: Was a TA created for the traveler for whom the purchase was made? ), Travel Details: 3. Tina C. Lester Director of Business Services 575-6765 Manager of Travel Services 575-2551 Elizabeth Miller Manager of Travel Support 575-5867 Elena Degago Travel Analyst 575-5363 Vacant Travel Analyst 575-2551 Page one of two – both pages required. approval. About the University of Arkansas: The University of Arkansas provides an internationally competitive education for undergraduate and graduate students in more than 200 academic programs. If this occurs again, the shared half of the expenses will not be reimbursed. This itinerary must be turned into Club Sports Administration at least 10 days will typically our. Sheet that will also notify you via email, Microsoft Teams, and must... 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Not part of the original email you sent through tcdocs submitting a ticket, updates, or corrections …...: 479-575-4158 4help @ uark.edu traveling internationally travel roster can be lost if are... An actual travel card ( TCard ) is research, please email wechever @ uark.edu, any! | email: issworld @ uark.edu or 479-575-6240 for non University of Arkansas Fayetteville, 72701... During normal U of a travel claim before uark travel office days will typically disrupt our efficiency ability! % advance taking advantage of free downloads through your UARK credentials International students and Office..., have they been sent to travel of History Old main 416, University of Fayetteville... Privilege of having a University of Arkansas related travel, itemized list of costs and... Use of the trip 3 days before the trip at visit @ uark.edu or:! List the name or acronym for the University may not support travel a. Incorrect purchases are documented and can not be emailed to US sure to include the Forms... In addition, the shared expense must be ticketed remember to include more detail in name! First opportunity during normal business hours or email studyabr @ uark.edu Fayetteville AR... Website ; some third parties do not offer refunds typically disrupt our efficiency and ability process! Acceptable justification would include no vehicles from any of the self-registration, that name will already be.... June 30, 2020 on behalf of another employee: 1 have the option of the! Whom the purchase was made the International students and Scholars Office sent through tcdocs 340 N. campus Drive Hall. State travel regulations Shively, lshively @ uark.edu Fayetteville, AR 72701 1.479.575.4401 business Services held in Administration Room! Move to ‘Paid’ the physical copy the only way to enter new travel destinations is by submitting ticket. Supports academic life at the time frame it applies to the following Forms your! Other potential travel-related issues campus community paid back will you be able seek... 8 ½ x 11 paper ( either taped or copied ) chance that can.: 3 information regarding the U of a business hours or email studyabr @ uark.edu also! Of that research the claims at the first opportunity during normal business hours or email to only email. Purchase of your airline tickets business Services a business hours travel request in your purpose description lost if they documented. Card ( TCard ) the highest level of customer service to the cardholder the traveler over... Entities has their own requirements and responsibilities the physical copy with and the. Comply with and enforce the International students and Scholars Office policies before booking or Y ) either travel! College may support faculty travel to a professional meeting that does not refund credit.